City of Pewee Valley
Minutes of the City Council
July 6, 2009
The regular meeting of the City Council of Pewee Valley, Kentucky was held on July 6, 2009. In attendance were Mayor Bob Rogers, Council Members Dick Filippini, Bethany Major, Amy Johnson, Dana Barrette, Will Chambers, and Carol Akers. Also in attendance were John Singler, City Attorney, and Laura Eichenberger, City Clerk.
Mayor Rogers called the meeting to order at 7:00 p.m. and led in the Pledge of Allegiance to the Flag.
A motion to approve the June 1, 2009 Minutes of the City Council as written was made by council member Bethany Major. The motion was seconded by Amy Johnson with all council members voting in favor.
Financial Report: Dana Barrette reported that approximately $88,000 will be moved to the City’s reserves at the end of the Fiscal Year 2008/2009 budget. The City received about $43,000 more in insurance taxes that what was budgeted and property taxes were 98.4% correct (there is about $3,300 outstanding).
Mayor Rogers reported that it will be another two to three weeks before we receive the certified tax roll from the PVA. We cannot set the tax rate for 2009 property taxes until the certification is complete.
Mayor Rogers reported the state has confirmed that all looks well with the City’s FEMA claim from the January Ice Storm. It is unknown when the reimbursement money ($25,828.94) will be received.
Jan Beaverson, 124 Rollington Road, brought forth concerns regarding the run-off from the creek between her and Mike Turner’s property on Rollington. Mayor Rogers noted that the creek is an intermittent blue line stream. Ms. Beaverson’s concerns are that the creek/stream is overgrown and has done considerable water damage. Mayor Rogers noted that the right-of-way on the road and any debris build-up under the bridge is the City’s responsibility. Where the creek/stream flows through private property it is the property owner’s responsibility to keep debris from blocking the flow of water. Ms. Beaverson noted that while the stream/creek is not on her property, it is directly affected by the run-off when there is heavy rain. Laura Eichenberger will coordinate a time when Glenn Rowland and Jan Beaverson can meet to look at the problem areas.
A resident asked the Mayor and Council if the City is considering financing new crossing gates with the surplus money going into reserves. Mayor Rogers responded that the City is proceeding accordingly with the resolution as originally planned. The Mayor reported that he met Thursday, July 2, 2009 with members of the Kentucky Transportation Department and relayed the urgency of need of quad gates. The City is continuing with the necessary steps to follow-through with this project’s plan of action. There is a packet of correspondence in support of the Quiet Zone status and Houston Lane crossing that is available through the City Clerk, Laura Eichenberger, for anyone who would like a copy (Town Hall office hours are Monday through Friday, 9:00 a.m.--12:00 p.m.).
David Kozal, 8101 Houston Lane, asked if there is a timeline/update for approval from the FRA. Mayor Rogers responded that the City Engineer is working with the Federal Railroad Administration (FRA). There is no further FRA update at this time. The Mayor reported that bid requests for curbing at the Houston crossing will likely go out in the next 30 to 60 days.
Mr. Kozal also inquired about the City’s total reserves and if those funds are earmarked toward projects such as crossing gates, widening Houston, etc. Mayor Rogers responded that the funds are marked for City improvements, disasters, sidewalks, road improvements (there are major problems that must be addressed and were submitted, but not chosen to receive “Shovel Ready Projects” stimulus funds. It takes a significant amount of time to get through the red tape with state and federal government stimulus and FEMA funds). Mr. Kozal further inquired whether the City has ever addressed a three or four year strategic plan for portioning the funds for projects. Mr. Kozal also applauded the City’s financial surplus as it is not an easy task to accomplish.
Chief Michael W. Losik read aloud his report for the month of June 2009, as follows:
This past month, I received a call from a resident that was solicited by phone to give to a particular charity. He did not feel comfortable with this method of fund raising so he declined to give. After thinking about it he contacted me to see what I thought. I explained to him that sometimes a good charity hires a professional fundraiser for their organization. The problem with this is that a professional fundraiser may keep as much as 85 percent of the money collected leaving just 15 percent for the organization. Many times scam fundraisers will use key words like, “children,” “police,” “firefighters,” or “animals” in soliciting money from the public. Beware of phone solicitations. Never give to a group you do not know and certainly never give your credit card number to someone over the phone.
In June, the following activity occurred:
Traffic Stops.............. 42 Citations Issued............ 6 Warning Citations Issued 27
Criminal Reports........ 2 Accident Reports.......... 1 Assist Other Units........... 5
Radar Hours............... 24.5 Calls for Service............ 9 Routine Patrol Hours....... 137
House Watches.......... 71 Signs Removed ............ 8 Citizen Contacts.............. 87
Hours on Detail.......... 4.5
A resident asked how to reach the Pewee Valley Police directly (recently, a relative working in the house accidently set off the security alarm). Chief Losik noted that his cell phone number (640-9664) can be found on the City website. Residents should call 911 for emergencies. Residents can also call Oldham County Dispatch (222-0111) for non-emergency calls. Pewee Valley Police calls are run through Oldham County Dispatch.
Mayor Rogers publically thanked The Bank Oldham County for their monetary contribution to the 2009 Summer Festival.
Mayor Rogers publically thanked the Flynn Brothers for their asphalt work on Elm Street.
Certificate of Appreciation
Mayor Rogers presented former Pewee Valley Mayor Vivian Reinhardt with a framed Certificate of Appreciation. Ms. Reinhardt served as Mayor of Pewee Valley for 13 years. She continues to serve the community by planting and maintaining flowers throughout the City, serving on the Tree Board, and Board of Adjustments, etc. A round of applause was given in honor of Ms. Reinhardt.
Oldham County Planning and Development Services
(Formerly known as Oldham County Planning & Zoning)
Paul Culbertson reported on the activities of Planning and Development in June. The application by David Gleason to remove Tanglewood Place and portions of Allen Avenue was approved. Tanglewood Subdivision was platted in 1915. Within that were three roads, Fitzpatrick (now Locust Lane), Allen Avenue, and Tanglewood Place. The records show, as it was reported to the Commission, Pewee Valley never accepted those roads into its system. It was concluded by the Commission that the roads could be removed. The Commission also approved a landscaping waiver for Insulation Technologies in LaGrange to move two trees from a parking area to a second location. The trees were preventing tractor trailers from making the turn properly.
For the month of July, the Commission will be reviewing the Oldham Parks Recreation Master Plan presentation.
Mr. Culbertson will continue to attend the Pewee Valley City Council meetings and provide a brief update of items coming through Oldham County Planning and Development Services.
Council Member Reports
Tree Board—Dick Filippini: no report.
Town Hall/Festivities—Bethany Major
Bethany Major reminded everyone of the upcoming Summer Festival, Saturday, July 25th, 7:00 p.m.—10:00 p.m. The Festival will include live entertainment by the Monarchs, activities for children, food, and a dunking booth.
Historical Society (Sister City)
The Historical Society is interested in pursuing Bernie, Texas as a sister city. If there are any questions or objections from the City Council, please let Bethany know. The Historical Society is also wants to pursue more historical markers in the City (to help locate the old confederate home and the old stagecoach stop on Floydsburg Road).
Morris Property (“Park”)
The structure has been removed from the Morris Property. The next step is to tackle the drainage issue and we already have one bid (hoping to piggyback on the drainage needs on Tulip as well). The drainage problem has to be addressed before another structure can be put on the property. The Mayor stated that the City has dealt with some of the drainage issues with a grant from the State Highway Department in the past and MSD, the City Engineer all looked into it. Carol Akers noted that the drainage is much worse. The water is backing up in the concrete ditches; but, it is backing up and soaking yards. Dick Filippini will meet with Mel Milburn and Greg Rose to take a look at the drainage issues relating to the Morris Property.
Public Safety—Carol Akers
Carol Akers reported that Senator Harris provided the state contact information for fixing or replacing both historical signs. We are now on the list with the State and have to wait.
The Oak Valley Home Owners Association has decided to replace the three street lights with the standard lights used throughout Pewee Valley that are on the City contracts with L. G. & E. Oak Valley opted for other lighting options and is responsible for paying for difference in the monthly fees for those specific lights. The City has reimbursed Oak Valley annually for its portion (amount paid for standard lighting) and Oak Valley covered the difference. Oak Valley will contact L. G. & E. to remove the lights and then go through the City to have standard lights installed.
Insurance/Finance/Water Quality—Dana Barrette
Dana Barrette reported the need to meet with Stantec to set up a calendar of activities for the City to complete to be in compliance with the Storm Water Permit. The Morris Property is a large component in the water quality mandate as it will provide opportunity for public education and interaction, as well as have a positive environmental impact on the City. Mayor Rogers suggested that the City have a table at the Summer Festival with information about the stormwater mandate. Dana Barrette or Bethany Major will contact John Maleug at Stantec, about handouts for a Water Quality Information Table at the Festival.
Currently, the City is planning to collect the Water Quality Fee on the 2009 property tax bills. The fee (effective July 1, 2009) will be collected in arrears with payments expected by December. For most residents, the fee will be $3.00 per month (July—December 2009). The 2010 Water Quality Fee billing will be for the full 12 month year. Dana reported $23,000 was budgeted for collection and $23,000 is budgeted for expenditure.
Morris Property (“Park”)
Amy Johnson noted that the “Morris Property” needs another name---just “Park” until a name is decided. Amy read aloud a paragraph from Stantec:
“The vision for the park is to provide a location for community gathering and green space for recreation. It is envisioned that the park will also play a major role in supporting the community to achieve compliance with the City’s new storm water permit. Consistent with the permit, the City’s vision for the property includes providing environmental education, showcasing how Pewee Valley residents and businesses can cost effectively, and in an aesthetically pleasing way, protect the environment from the potential harmful impacts of urban storm water run-off. For example, considered but not limited to: pervious pavement (water trickles through) parking lot, trails, educational signage, green roof shelter with restroom facilities, innovative on-site leach field (can be used as a planting area, bog garden), enhanced grass drainage swells, rain barrels, rain gardens vegetative buffers, native trees and plants, etc.”
This information will be given out for landscaping bids.
Amy Johnson reported that a request for volunteers to serve on a sidewalk committee was published in the Call of the Pewee; but, received no response. All the leg work for upcoming projects has been done. After discussing with Mel Milburn, the City Engineer, it was decided to start on Central Avenue (by Rollington) at the hill, on the same side as the cemetery. There have been complaints about hill (you can’t see anything coming the other way) and it is dangerous. There is $20,000 in the sidewalk budget for fiscal year 2009/2010.
Amy Johnson reported that Laura Eichenberger has been working on updating the website. Ordinances, minutes (including “draft” minutes from the most recent City Council Meeting), and agendas have been added and are current. The Ordinance page also now includes a search feature. We want to find out if people are really using the website and how we can improve their experience with the site. The web address is: www.peweevalleyky.org.
Waste Management/Mowing—Will Chambers: no report.
Mayor Rogers again thanked the Flynn Brothers for the great job on Elm. Soon the Mayor will meet with the City Engineer and will begin determining which roads need to be addressed this fiscal year.
Doc Stuedle reported the biggest turn-out ever (at least three times as many people as in the past) for the Farmer’s Market. A vendor set up a large Farmer’s Market sign and that may have been the reason. The City will have a double sided sign made for the Farmer’s Market. The Farmer’s Market was also announced on the front page of the COTP.
There were no old business items for discussion.
Block Party Street Closing
The Mayor presented a request from the Lloydsborough section of Pewee Valley (Rebel Drive and Colonel Way neighborhood) to close a section of Rebel Drive between Colonel and Cherry (with local traffic still able to get through) for a block party, Sunday, September 20, 2009, 5 p.m.—9 p.m. Chief Losik noted that as long as there are signs clearly marking the area on both ends there is no problem with closing the road. EMS and Fire agencies must also be notified.
The Council Members agreed that the block party is a great community event and there were no objections.
Fiscal Year 2008/2009 Audit
Dana Barrette reported that the same firm, McIntyre and Wooldridge, that has conducted the annual audit in past years have been contracted to perform the 2008/2009 audit.
First Reading: An Ordinance Amending the Budget for the City of Pewee Valley for the Fiscal Year Beginning July 1, 2008 and Ending June 30, 2009
Changes to six line items in the 2008/2009 Budget were presented in a printed e-mail as a first reading to the amended budget. Stan Clark, the City Treasurer provided the numbers in this format (John Singler, City Attorney, will put the numbers in the formal ordinance format for the second reading). The amendment is a matter of balancing the budget as end of the year invoices are received. Dana Barrette motioned to accept the proposed budget amendment as a first reading. The motion was seconded by Carol Akers. All Council members voted in favor.
A motion to pay the bills was made by Bethany Major and seconded by Will Chambers. All Council Members voted in favor.
A motion was made by Dana Barrette to adjourn the July 6, 2009 meeting of the Pewee Valley City Council and seconded by Carol Akers. The Council voted in favor and the meeting was adjourned at 7:55 p.m.
Bob Rogers, Mayor Laura Eichenberger, Clerk